{"id":"prod2-office-renewal-notice-deadlines","audience":"office","category":"planning","track":"productivity","technique":"grounding","title":"Order the office's contract renewals by notice deadline","free":false,"task":"You track the office's service contracts. Write one numbered line per contract that still needs action, earliest notice deadline first, as 'Notice by date - contract - Renew or Cancel (detail)'. Then add an unnumbered last line starting 'Already done:' for the contract finance has handled. Plain text, under 90 words.","materialLabel":"Your contract notes and a finance email (attached to your prompt automatically)","material":"Service contracts - Brightwater Dental Group office (notes by me, office coordinator)\n\n- Copier lease (Kopeco): renews Apr 1, notice due Mar 1. We're switching vendors -> cancel.\n- Parking permits (city garage): renews Mar 1, notice due Feb 10. Keep -> renew.\n- Design software, 5 seats: renews Mar 20, notice due Feb 20. Only 3 people use it -> renew with 3 seats.\n- Water delivery (ClearSpring): renews Apr 15, notice due Mar 15. Keep -> renew.\n- Event-space membership (The Loft): renews Mar 15, notice due Feb 15. Nobody used it -> cancel.\n- Shredding service (SafeShred): renews Mar 31, notice due Feb 28. Keep -> renew.\n\nIdeas: ask about a coffee machine lease? Later.\n\nEmail from Corinne (finance), Jan 20:\n\"FYI, I already sent the cancellation notice to The Loft last week and got their confirmation. You can take it off your list.\"\n","rules":[{"type":"numberedItems","count":5},{"type":"maxWords","max":90},{"type":"plainText"}],"mistakes":[{"title":"Keeping the handled contract","why":"The Loft is in your notes, and the AI schedules it again.","fix":"Add: \"Finance already cancelled The Loft. Put it on an 'Already done:' line.\"","checks":["r2"]},{"title":"Sorting by renewal date","why":"The AI sorts by when contracts renew, not by when notice is due.","fix":"Add: \"Sort by notice deadline, earliest first.\"","checks":["r0"]},{"title":"Losing the details","why":"The AI says 'renew' for software without the seat change.","fix":"Add: \"Include the detail, like 'Renew (3 seats)'.\"","checks":["r1"]},{"title":"A table with bold headers","why":"The AI makes a markdown table with commentary.","fix":"Show it: \"1. Feb 10 - Parking permits - Renew\". Plain text.","checks":["numberedItems","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting words, so a total word cap usually lands over.","fix":"Cap each line: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Sorts by notice deadline","patterns":["notice","earliest"]},{"label":"Handles the finished contract","patterns":["already done","loft","finance"]},{"label":"Keeps the details","patterns":["3 seats","detail"]},{"label":"Shows the line shape","patterns":["renew or cancel","feb \\d+ -"]},{"label":"Caps the length","patterns":["\\d+\\s*words"]}],"hint":"Missing a notice deadline means paying for another year. Tell the AI which date to sort by and what's already handled.","rubricLabels":["The 5 numbered lines are in this order: parking permits (Feb 10), design software (Feb 20), shredding (Feb 28), copier lease (Mar 1), water delivery (Mar 15)","Copier lease says Cancel, and design software says Renew with 3 seats","The event-space membership is not a numbered line, and the last line starts with 'Already done:' and names The Loft cancellation"]}