{"id":"rec-application-received-reply-timeline","audience":"recruiting","category":"people-work","track":"people","level":"beginner","technique":"constraints","title":"Write an application-received reply with the real timeline","free":false,"task":"Write the automatic reply to applicants in plain text, under 70 words. First line exactly: Subject: We received your application. Include the three process stages with their timing from the notes, in one sentence, and say you will email every applicant either way. Do not promise an interview, and do not say how many applicants there are. Last line exactly: Brightwell Recruiting.","materialLabel":"Process notes (attached to your prompt automatically)","material":"Role: Customer Support Agent. Posting closes Nov 30. Process for all applicants:\n1. Application review: by Dec 4.\n2. Phone screen with a recruiter (20 minutes): week of Dec 7 for those selected.\n3. Panel interview (video): week of Dec 14 for those selected.\nEvery applicant receives an email by Dec 11 whether or not they move forward.\nApplications so far: 312 (do not share). Recruiters expect to screen about 40. The company prefers candidates who can start before Jan 15, but this is not a requirement and should not be mentioned.\nContact: jobs@brightwell-example.com for accessibility needs or questions about the process.","rules":[{"type":"maxWords","max":90},{"type":"plainText"}],"mistakes":[{"title":"Sharing numbers","why":"The AI mentions how many applied.","fix":"Say: \"Do not say how many applicants there are.\"","checks":["r2"]},{"title":"Promising an interview","why":"The AI says 'we look forward to meeting you'.","fix":"Say: \"Do not promise an interview.\"","checks":["r2"]},{"title":"Missing timing","why":"The AI says 'we will be in touch soon'.","fix":"Say: \"Give the stages with their timing and the Dec 11 email.\"","checks":["r1"]},{"title":"Exact lines","why":"The AI writes its own subject and sign-off.","fix":"Say: \"First and last lines exactly as given.\"","checks":["r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]},{"title":"Markdown","why":"The AI bolds words or adds headings.","fix":"Say: \"Plain text, no bold, no headings.\"","checks":["plainText"]}],"promptHints":[{"label":"Exact lines","patterns":["subject: we received","brightwell recruiting"]},{"label":"Stages","patterns":["three (process )?stages","stages"]},{"label":"Either way","patterns":["either way","every applicant"]},{"label":"No promise","patterns":["do not promise"]},{"label":"Word cap","patterns":["under \\d+ words"]}],"hint":"Give the exact lines, the stages with timing and what not to promise or share.","mission":"Tell applicants their application arrived and what happens next.","musts":["Three stages with timing","Email everyone either way","No interview promise"],"rubricLabels":["The first line is exactly \"Subject: We received your application\" and the last line is exactly \"Brightwell Recruiting\"","States the three stages with their timing (review by Dec 4, phone screen week of Dec 7, panel week of Dec 14) and that every applicant gets an email by Dec 11 either way","Promises no interview, does not mention 312 applicants, 40 screens or the Jan 15 start preference"]}