{"id":"rec-candidate-process-faq-reply","audience":"recruiting","category":"people-work","track":"people","level":"intermediate","technique":"grounding","title":"Answer a candidate's process questions as a short FAQ","free":false,"task":"Answer the candidate's four questions as a Q&A in plain text. Format each as \"Q: ...\" then \"A: ...\". Answers under 25 words, using only the process page. If the page does not say, the answer is exactly: I will confirm and get back to you. Do not share other candidates' information or predict the outcome. HR reviews before sending.","materialLabel":"Candidate's questions and the process page (attached to your prompt automatically)","material":"Candidate email (Ravi Menon): \"Thanks for the call. Can you tell me (1) how many interview rounds are left, (2) whether the final round is on-site, (3) when I will hear back, and (4) how many other people you're interviewing and where I stand?\"\n\nProcess page for Financial Analyst\n- Stages: recruiter call (done), hiring manager interview (45 min, video), final panel (2 hours, on-site at our Denver office, lunch provided).\n- Candidates are told after each stage within 5 business days.\n- References are requested only after the final panel.\n- Travel costs for on-site rounds are reimbursed up to $400 with receipts.\n\nInternal note: 7 candidates are in process and Ravi is currently third on the list (confidential). The hiring manager likes Ravi but nothing is decided.","rules":[{"type":"maxWords","max":140},{"type":"plainText"}],"mistakes":[{"title":"Revealing standing","why":"The AI shares the ranking or number of candidates.","fix":"Say: \"Do not share other candidates' information or predict the outcome.\"","checks":["r2"]},{"title":"Making things up","why":"The AI invents answers.","fix":"Say: \"If the page does not say, answer exactly: I will confirm and get back to you.\"","checks":["r1"]},{"title":"Format","why":"The AI uses paragraphs.","fix":"Say: \"Four Q:/A: pairs in the order asked.\"","checks":["r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]},{"title":"Markdown","why":"The AI bolds words or adds headings.","fix":"Say: \"Plain text, no bold, no headings.\"","checks":["plainText"]}],"promptHints":[{"label":"Q and A format","patterns":["q:","a:"]},{"label":"Process page only","patterns":["only the process page","process page"]},{"label":"Fallback line","patterns":["i will confirm and get back to you"]},{"label":"No rankings","patterns":["other candidates","predict"]},{"label":"Answer length","patterns":["under 25 words"]}],"hint":"Ask for Q/A pairs, grounding in the process page and an exact fallback line.","mission":"Answer the candidate's four process questions from the process page.","musts":["Process page only","Else exact confirm line","No predictions"],"rubricLabels":["Has exactly four Q and A pairs in the order of Ravi's questions, each starting with \"Q:\" and \"A:\"","Answers use the page: two rounds left (hiring manager interview and final panel), final round on-site in Denver, hear back within 5 business days after each stage","The answer about other candidates and his standing is exactly \"I will confirm and get back to you.\" and nothing reveals the 7 candidates, his ranking or the manager's opinion"]}