{"id":"rec-hiring-manager-intake-gaps-checklist","audience":"recruiting","category":"people-work","track":"people","level":"advanced","technique":"verification","title":"List the missing details after a hiring manager intake call","free":false,"task":"Read the intake call notes and write a checklist of what is still missing before the job can be posted. Plain text. Each line starts with \"[ ] \" and is a question to ask the hiring manager, under 15 words. At most 7 lines. Cover only gaps and conflicts in the notes, not generic intake questions. Put conflicts first, with \"CONFLICT: \" right after the \"[ ] \". Do not write the job post.","materialLabel":"Intake call notes (attached to your prompt automatically)","material":"Role: Senior Accountant, reporting to Controller Dana Whitlock. Notes by recruiter Eli (Nov 6):\n\n- Budget: Dana says $88k to $95k. Later in the call she said \"up to $105k for the right person.\"\n- Location: hybrid, 2 days on-site. Dana also said the team \"is mostly remote.\"\n- Headcount: replacing Paolo, who is leaving Dec 15 (his move is internal; he can help with handoff).\n- Must-have: CPA license. Dana also said \"CPA eligible is fine.\"\n- Must have 5+ years in a mid-size firm; she wants someone who knows NetSuite.\n- Timeline: wants an offer out by Dec 11. Interview panel: Dana plus two people not yet named.\n- Start date: not discussed.\n- Dana mentioned she'd like someone \"who isn't too senior in age\" - Eli did not follow up.\n\nStandard intake items already covered: team size (4), reporting line, reason for opening.","rules":[{"type":"maxBullets","max":7},{"type":"plainText"}],"mistakes":[{"title":"Generic questions","why":"The AI asks about team size again.","fix":"Say: \"Only gaps and conflicts in the notes.\"","checks":["r2"]},{"title":"Missing the conflicts","why":"The AI lists topics without noticing contradictions.","fix":"Say: \"Put conflicts first, prefixed CONFLICT:.\"","checks":["r1"]},{"title":"Writing the post","why":"The AI drafts the posting.","fix":"Say: \"Do not write the job post.\"","checks":["r0"]},{"title":"Too many items","why":"The AI writes 12 questions.","fix":"Say: \"At most 7 lines.\"","checks":["maxBullets"]},{"title":"Markdown","why":"The AI bolds words or adds headings.","fix":"Say: \"Plain text, no bold, no headings.\"","checks":["plainText"]}],"promptHints":[{"label":"Checkbox","patterns":["\\[ \\]"]},{"label":"Conflicts first","patterns":["conflict:"]},{"label":"Gaps only","patterns":["gaps","not generic"]},{"label":"Cap lines","patterns":["at most 7"]},{"label":"Short questions","patterns":["under 15 words"]}],"hint":"Ask for gaps and conflicts only, with a prefix for conflicts and a line cap.","mission":"List what's still missing before the job can be posted.","musts":["Conflicts first","Question under 15 words","Max 7 lines"],"rubricLabels":["Every line, including the conflict lines, starts with \"[ ] \", is a question under 15 words, and there are at most 7 lines","Conflict lines come first and have \"CONFLICT: \" right after the \"[ ] \", covering the budget ($95k versus $105k), on-site versus mostly remote, and CPA required versus CPA eligible","Also asks about the unnamed panel members or the start date, does not repeat covered items (team size, reporting line, reason), and does not repeat or follow up on the age comment as a requirement"]}