{"id":"rec-hiring-plan-headcount-memo","audience":"executives","category":"people-work","track":"people","level":"advanced","technique":"audience","title":"Summarize the hiring plan status for the CFO without recommending","free":false,"task":"Write a memo for CFO Everton Hale in plain text, under 150 words, with these headings on their own lines: Approved, Filled, Open, Gap to plan. Under each heading give role counts by department as in the notes, and show the subtraction in Gap to plan (for example Approved 6 minus Filled 4 = 2 open). Use only the notes. Do not recommend adding or cutting headcount and do not comment on individual hires.","materialLabel":"Hiring plan tracker (attached to your prompt automatically)","material":"FY2027 hiring plan status, as of Nov 6\n\nApproved headcount additions (board-approved Oct 12): Engineering 6, Sales 4, Support 3, Finance 1. Total 14.\n\nFilled (offers accepted): Engineering 4, Sales 3, Support 1, Finance 1. Total 9.\nOpen with active searches: Engineering 2 (one offer pending, not accepted), Sales 0, Support 2.\nNot yet opened: none.\n\nNotes from recruiting: Engineering time to fill averages 62 days; Support 38 days. The Sales director has asked informally for 2 more Sales roles (not approved). One Engineering hire (Lars) has a start date of Jan 4; the other three start in December. Recruiter comment: \"Support seems slow because the hiring manager is picky.\" (opinion).\nBudget impact numbers are owned by Finance and are not in this tracker.","rules":[{"type":"maxWords","max":190},{"type":"plainText"}],"mistakes":[{"title":"Counting the pending offer","why":"The AI treats the pending offer as filled.","fix":"Say: \"Filled means accepted offers only.\"","checks":["r1"]},{"title":"Including opinions","why":"The AI mentions picky hiring manager or extra Sales roles.","fix":"Say: \"Use only the approved plan numbers.\"","checks":["r2"]},{"title":"Recommending","why":"The AI suggests cutting roles.","fix":"Say: \"Do not recommend adding or cutting headcount.\"","checks":["r2"]},{"title":"Headings","why":"The AI invents sections.","fix":"Say: \"Exactly these four headings in order.\"","checks":["r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]},{"title":"Markdown","why":"The AI bolds words or adds headings.","fix":"Say: \"Plain text, no bold, no headings.\"","checks":["plainText"]}],"promptHints":[{"label":"Four headings","patterns":["approved","filled","open","gap to plan"]},{"label":"Show subtraction","patterns":["subtraction","minus"]},{"label":"CFO","patterns":["everton","cfo"]},{"label":"No recommendation","patterns":["do not recommend"]},{"label":"Word cap","patterns":["under \\d+ words"]}],"hint":"Name the reader, give the four headings, ask for the subtraction and ban recommendations.","mission":"Show CFO Everton Hale where hiring stands against plan.","musts":["Show the subtraction","Notes only","No headcount recommendation"],"rubricLabels":["Has exactly the four headings Approved, Filled, Open, Gap to plan in that order with counts by department as in the notes (approved 14 total, filled 9 total)","Gap to plan shows the subtraction per department or in total (14 minus 9 = 5 still to fill: Engineering 2, Support 2, plus the pending offer note) and does not count the pending Engineering offer as filled","Does not mention the informal request for 2 Sales roles, time to fill, Lars, the hiring manager being picky, or budget numbers, and does not recommend adding or cutting headcount"]}