{"id":"rec-offer-letter-draft-approved-terms","audience":"recruiting","category":"people-work","track":"people","level":"intermediate","technique":"grounding","title":"Fill an offer letter template from the approved terms","free":false,"task":"Fill in this template using only the approved terms. Plain text, keep the labels in this order: Dear:, Role:, Start date:, Base salary:, Bonus:, Manager:, Open items for HR:. Where a term is not approved, write \"Not approved\" in that field and list it under Open items for HR:. Do not add benefits, equity or promises. HR and legal review the offer before sending; this is a draft.","materialLabel":"Approved terms email (attached to your prompt automatically)","material":"From: Compensation (Nov 5)\nApproved for Hamza Qureshi, Customer Operations Analyst:\n- Base salary: $71,500 per year\n- Start date: Monday, Jan 11 (subject to his notice; he said Jan 11 works)\n- Reports to: Fiona Marsh, Director of Customer Operations\n- Annual bonus target: not yet approved, still with Finance\n\nRecruiter's chat: \"Hamza really wants a signing bonus, I told him we'd probably do $3,000. Also let's tell him he can have a 4-day week after six months.\" (neither was approved)\nThe standard benefits packet is attached separately by HR; do not describe it in the letter.\nOffer expires: ask HR; not decided.","rules":[{"type":"maxWords","max":160},{"type":"plainText"}],"mistakes":[{"title":"Promising unapproved perks","why":"The AI writes in the $3,000 signing bonus or 4-day week.","fix":"Say: \"Use only approved terms. Write Not approved otherwise.\"","checks":["r2"]},{"title":"Filling gaps","why":"The AI invents a bonus or expiry date.","fix":"Say: \"List missing terms under Open items for HR:.\"","checks":["r1","r2"]},{"title":"Free-form letter","why":"The AI writes a full letter.","fix":"Say: \"Keep the labels in this order.\"","checks":["r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]},{"title":"Markdown","why":"The AI bolds words or adds headings.","fix":"Say: \"Plain text, no bold, no headings.\"","checks":["plainText"]}],"promptHints":[{"label":"Template labels","patterns":["dear:","role:","start date:","base salary:","open items for hr:"]},{"label":"Not approved","patterns":["not approved"]},{"label":"Only approved","patterns":["only (the )?approved"]},{"label":"No extras","patterns":["do not add","benefits","equity"]},{"label":"Draft","patterns":["draft"]}],"hint":"Give the labels in order and say what to write when a term is not approved.","mission":"Fill the offer letter using only approved terms.","musts":["Unapproved: Not approved","List open items for HR","No extra benefits or promises"],"rubricLabels":["Uses the labels Dear:, Role:, Start date:, Base salary:, Bonus:, Manager:, Open items for HR: in that order","Fields hold only approved terms ($71,500 per year, Monday Jan 11, Fiona Marsh, Customer Operations Analyst) and Bonus: says Not approved","Does not offer a signing bonus, a 4-day week or describe benefits, and Open items for HR: lists the bonus target and the offer expiry date"]}