{"id":"rec-onsite-interview-day-checklist","audience":"recruiting","category":"people-work","track":"people","level":"intermediate","technique":"format","title":"Build a logistics checklist for an on-site interview day","free":false,"task":"Turn the scattered notes into a checklist for the recruiter in plain text with these headings: Before the day, Day of. Each task is one line starting with \"[ ] \" and under 12 words, with the owner's first name and the due time in parentheses when the notes give them. At most 12 tasks. Use only tasks in the notes and skip the travel bookings (flight and hotel are already done). Do not include tasks about asking candidates personal questions.","materialLabel":"Notes from the planning thread (attached to your prompt automatically)","material":"Candidate visit: Friday Nov 20, final panel for Controller, candidate Elise Moreau. Recruiter: Sam Okoro.\n\n- Travel: Elise flies in Thursday evening; Sam booked the hotel (Hilton Garden Inn, 2 nights) and the flight is booked by Elise, expense reimbursed up to $450.\n- Building access: Visitor badge to be printed by Reception (Dina) by Thursday 5 pm.\n- Room: Conference Room B reserved 8:30 am to 4:00 pm; Dina to confirm Wed.\n- Schedule: Sam sends the agenda to all panelists (4 people) by Wednesday noon. Interviews 9:00 to 12:00, lunch with the team 12:15, finance case 1:15, wrap-up with CFO 3:00.\n- Lunch: order for 5, no pork (one panelist keeps halal), Sam, by Thursday 10 am.\n- Day of: Sam greets Elise in the lobby at 8:45 am. Sam collects panel scorecards by 4:30 pm.\n- Someone suggested a tour of the plant; no one agreed. Also suggested asking whether she has kids to plan lunch; no.","rules":[{"type":"maxWords","max":140},{"type":"plainText"}],"mistakes":[{"title":"Adding the plant tour","why":"The AI includes unapproved suggestions.","fix":"Say: \"Use only tasks in the notes.\"","checks":["r2"]},{"title":"Missing owners and times","why":"The AI drops due times.","fix":"Say: \"Add the owner and due time in parentheses when given.\"","checks":["r1"]},{"title":"Headings and format","why":"The AI invents Travel/Lunch sections or long lines.","fix":"Say: \"Only the headings Before the day and Day of; each task a short [ ] line.\"","checks":["r0"]},{"title":"Markdown","why":"The AI bolds headings.","fix":"Say: \"Plain text, no bold.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each task under 10 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Two headings","patterns":["before the day","day of"]},{"label":"Checkbox","patterns":["\\[ \\]"]},{"label":"Owner and time","patterns":["owner","due time"]},{"label":"Cap","patterns":["at most 10"]},{"label":"Short lines","patterns":["under 12 words"]}],"hint":"Give the two headings, the checkbox format and the owner/time rule.","mission":"Build the recruiter's checklist for the on-site interview day.","musts":["Skip flight and hotel","Max 12 tasks","Notes tasks only"],"rubricLabels":["Has exactly the two headings Before the day and Day of, with every task a line starting with \"[ ] \" under 12 words and at most 12 tasks","Tasks are under the right heading and carry owner and time where given (badge by Thursday 5 pm, Dina; agenda by Wednesday noon, Sam; lunch order for 5 by Thursday 10 am; greet at 8:45 am; scorecards by 4:30 pm)","Leaves out the plant tour, the question about kids, and the flight and hotel bookings"]}