{"id":"rec-time-to-fill-summary-math","audience":"recruiting","category":"people-work","track":"people","level":"intermediate","technique":"verification","title":"Calculate days to fill and summarize for a manager","free":false,"task":"Using the dates in the notes, write a summary for hiring manager Naomi Black in plain text with three labeled lines: Days open:, Stage gaps:, Longest gap:. Days open: counts calendar days from opening to the offer acceptance date, showing the math. Stage gaps: lists days between each stage in order as \"A to B: N days\". Longest gap: names the stage pair with the largest number. Use only the dates given. Do not comment on any candidate or the recruiter.","materialLabel":"Requisition timeline (attached to your prompt automatically)","material":"Requisition: Sales Operations Analyst, REQ-2291.\nDates (all 2026):\n- Role opened: Sept 14\n- Posted: Sept 21\n- First phone screen: Oct 5\n- Panel interviews (first): Oct 14\n- Offer extended: Nov 2\n- Offer accepted: Nov 6\n\nNotes: September has 30 days, October has 31. The recruiter says the hiring manager was slow to confirm panelists; that is an opinion and not part of this task. One candidate withdrew on Oct 20.\nThe company target for days open is 45 days.","rules":[{"type":"maxWords","max":100},{"type":"plainText"}],"mistakes":[{"title":"Date math","why":"The AI miscounts across months.","fix":"Say: \"September has 30 days, October has 31. Show the math.\"","checks":["r1"]},{"title":"Blaming","why":"The AI says the manager was slow.","fix":"Say: \"Do not comment on any person.\"","checks":["r2"]},{"title":"Labels","why":"The AI writes paragraphs.","fix":"Say: \"Three lines labeled Days open:, Stage gaps:, Longest gap:.\"","checks":["r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]},{"title":"Markdown","why":"The AI bolds words or adds headings.","fix":"Say: \"Plain text, no bold, no headings.\"","checks":["plainText"]}],"promptHints":[{"label":"Three labels","patterns":["days open:","stage gaps:","longest gap:"]},{"label":"Show math","patterns":["show the math","calendar days"]},{"label":"Format of gaps","patterns":["a to b"]},{"label":"No comments on people","patterns":["do not comment"]},{"label":"Word cap","patterns":["under \\d+ words"]}],"hint":"Give the three labels, the gap format and say to show the math.","mission":"Show Naomi Black how long the role took to fill.","musts":["Calendar days with math","Gap per stage pair","Name the longest gap"],"rubricLabels":["Has exactly three lines starting Days open:, Stage gaps:, Longest gap: in that order","Days open shows the math and the right total: Sept 14 to Nov 6 is 53 days (16 left in September + 31 + 6); Stage gaps are right: opened to posted 7, posted to first phone screen 14, phone screen to panel 9, panel to offer extended 19, offer extended to accepted 4","Longest gap names panel to offer extended (19 days), and the summary makes no comment on candidates, the recruiter or the hiring manager's speed"]}