{"id":"res-fin-audit-findings-open-items","audience":"finance","category":"research","technique":"audience","title":"List the open audit findings for non-finance managers","free":false,"task":"You're sending department heads a reminder about audit findings they still own. You want at most 3 bullets in plain text, each an open finding with the department and its due date, leaving out anything the status update marks resolved. Use only the audit report and status update, write for managers who aren't accountants (no terms like \"segregation of duties\"), and add nothing else.","materialLabel":"The audit findings and a status update (attached to your prompt automatically)","material":"2026 INTERNAL AUDIT - Findings (Audit Committee, Sept 15)\nF1. Purchasing: The same person can create a vendor and approve payments to it (segregation of duties). Due Dec 15.\nF2. Facilities: Company credit card receipts missing for 18% of transactions sampled. Due Nov 30.\nF3. IT: Former employees still had system access 30+ days after leaving (4 accounts). Due Nov 15.\nF4. Sales: Customer discounts over 20% approved without a second sign-off. Due Jan 15.\nF5. HR: Payroll changes not reviewed by a second person. Due Dec 1.\n\n-----\nSTATUS UPDATE (Nov 4, from Internal Audit)\nF3 resolved Oct 28 (all 4 accounts removed, monthly check in place).\nF5 resolved Nov 1.\nOthers still open.","rules":[{"type":"maxBullets","max":3},{"type":"plainText"}],"mistakes":[{"title":"Including resolved items","why":"All five findings are in the report, and the AI may miss the status update.","fix":"Say: \"Leave out findings the Nov 4 update marks resolved.\"","checks":["r0"]},{"title":"Dropping due dates","why":"The AI summarizes the issue but forgets the date managers need to act on.","fix":"Add: \"Each bullet: department, finding, due date.\"","checks":["r1"]},{"title":"Writing for auditors","why":"The AI keeps terms like 'segregation of duties' that managers skip.","fix":"Say: \"Plain words for managers who aren't accountants.\"","checks":["r2"]},{"title":"Not capping the list","why":"The AI lists everything it finds, so the few points that matter get buried.","fix":"Say: \"at most 3 bullets.\"","checks":["maxBullets"]},{"title":"Getting markdown back","why":"AI defaults to bold labels and headings, which show up as stray symbols in an email to department heads.","fix":"Ask for \"plain text, no bold, no headings.\"","checks":["plainText"]}],"promptHints":[{"label":"Uses the status update","patterns":["resolved","status update","open (findings|items)","nov(ember)?\\.? 4"]},{"label":"Asks for due dates","patterns":["due date","deadline","due"]},{"label":"Says who it's for","patterns":["managers","department heads","not accountants","plain (words|language)"]},{"label":"Caps the list","patterns":["\\b(3|three)\\b.{0,15}bullet","at most"]},{"label":"Asks for plain text","patterns":["plain","no bold","no markdown","no formatting","no headings"]}],"hint":"Reminders should only include what's still open, in words the reader uses. Tell the AI which status counts, what each bullet needs, and who's reading.","rubricLabels":["The bullets cover only open findings (F1 Purchasing, F2 Facilities, F4 Sales), not the resolved F3 (IT) or F5 (HR)","Each bullet names the department and its correct due date (Purchasing Dec 15, Facilities Nov 30, Sales Jan 15)","Uses plain language without audit jargon like 'segregation of duties', and has no intro, sign-off or extra advice"]}