{"id":"res-fin-expense-tool-annual-cost","audience":"finance","category":"research","technique":"verification","title":"Compare expense software quotes on annual cost for 45 users","free":false,"task":"Your controller asked for a cost comparison of 3 expense management tools for 45 users. You want exactly 3 numbered lines, one per tool, each showing the math to an annual cost including required fees (like \"$80 x 45 + $500 = $4,100\"), then a final line \"Lowest:\". Use each vendor's latest written quote and only those numbers, plain text, nothing else.","materialLabel":"Three vendor quotes (attached to your prompt automatically)","material":"EXPENSE TOOL QUOTES - 45 users, annual contract\n\nReceiptly\n$100 per user per year. Required card integration fee: $500 per year.\n\nSpendTrail\n$110 per user per year, card integration included.\nRevised quote (Oct 25): \"We can do $90 per user per year on an annual contract.\"\n\nLedgerline Expense\n$80 per user per year. Implementation fee (required, first year): $1,500.\nSales rep said they \"usually waive implementation for new logos,\" not in the quote.\n\nController note: SpendTrail's mobile app is the best. Decide by Nov 20.","rules":[{"type":"numberedItems","count":3},{"type":"plainText"}],"mistakes":[{"title":"Skipping required fees","why":"The AI compares per-user prices and leaves out integration and implementation fees.","fix":"Say: \"Include every required fee in the annual total.\"","checks":["r0","r1"]},{"title":"Using old or verbal prices","why":"SpendTrail's first quote and Ledgerline's waiver promise are both in your notes.","fix":"Add: \"Use the latest written quote only.\"","checks":["r0"]},{"title":"Getting a recommendation","why":"The AI factors in the controller's app preference instead of just cost.","fix":"Say: \"Output only the 3 lines and Lowest.\"","checks":["r2"]},{"title":"Not saying how many","why":"The AI decides the length itself and usually returns more lines, one per tool than you can use.","fix":"Be exact: \"exactly 3 numbered lines, one per tool.\"","checks":["numberedItems"]},{"title":"Getting markdown back","why":"AI defaults to bold labels and headings, which show up as stray symbols in a note to your controller.","fix":"Ask for \"plain text, no bold, no headings.\"","checks":["plainText"]}],"promptHints":[{"label":"Asks for annual cost","patterns":["annual","per year","x\\s*45"]},{"label":"Includes required fees","patterns":["required fee","integration","implementation","all fees"]},{"label":"Uses written quotes","patterns":["written","latest","revised","in writing"]},{"label":"Says exactly how many","patterns":["\\b(3|three)\\b.{0,25}(line|tool|vendor)","exactly \\d+"]},{"label":"Asks for plain text","patterns":["plain","no bold","no markdown","no formatting","no headings"]}],"hint":"Per-user prices hide required fees. Tell the AI how to total a year, which fees are required, and which quotes count.","rubricLabels":["Annual costs are correct: Receiptly $100 x 45 + $500 = $5,000; SpendTrail $90 x 45 = $4,050 (revised quote, not $110); Ledgerline $80 x 45 + $1,500 = $5,100 (fee not waived)","Each line shows its math including required fees, and the Lowest line names SpendTrail","Outputs only the 3 numbered lines and the Lowest line: no intro, no comment on the mobile app, no feature comparison"]}