{"id":"res-hr-exit-interview-themes","audience":"hr","category":"research","technique":"grounding","title":"Turn exit interview notes into counted themes for managers","free":false,"task":"Managers asked why people left in Q3, and you have notes from 10 exit interviews. You want at most 3 bullets in plain text, each a reason with how many of the 10 mentioned it (like \"4 of 10\"), only reasons mentioned by at least 3 people. Use only the notes, don't name anyone, and don't add recommendations.","materialLabel":"Q3 exit interview notes (attached to your prompt automatically)","material":"Q3 EXIT INTERVIEWS - Ridgeway Insurance Services (10 people)\n\nE1 (claims): better pay elsewhere; commute.\nE2 (underwriting): no promotion path; manager rarely gave feedback.\nE3 (claims): better pay elsewhere.\nE4 (customer service): schedule changes with little notice; better pay elsewhere.\nE5 (IT): moving out of state.\nE6 (claims): no promotion path; better pay elsewhere.\nE7 (customer service): schedule changes with little notice.\nE8 (underwriting): no promotion path.\nE9 (customer service): schedule changes with little notice; manager rarely gave feedback.\nE10 (claims): said the new CEO \"seems out of touch.\"\n\nNote: E2 and E9 both reported to Sam Keller.","rules":[{"type":"maxBullets","max":3},{"type":"plainText"}],"mistakes":[{"title":"No counts","why":"The AI writes 'many employees' instead of numbers managers can weigh.","fix":"Say: \"Give each reason as N of 10.\"","checks":["r0"]},{"title":"Including one-offs and names","why":"The note about a specific manager invites the AI to name him as a reason.","fix":"Add: \"Only reasons from at least 3 people. Don't name anyone.\"","checks":["r1"]},{"title":"Adding recommendations","why":"The AI jumps to retention advice you didn't ask for.","fix":"Say: \"Reasons only, no recommendations.\"","checks":["r2"]},{"title":"Not capping the list","why":"The AI lists everything it finds, so the few points that matter get buried.","fix":"Say: \"at most 3 bullets.\"","checks":["maxBullets"]},{"title":"Getting markdown back","why":"AI defaults to bold labels and headings, which show up as stray symbols in a manager email.","fix":"Ask for \"plain text, no bold, no headings.\"","checks":["plainText"]}],"promptHints":[{"label":"Asks for counts","patterns":["of 10","how many","count"]},{"label":"Sets a threshold","patterns":["at least (3|three)","3 or more","three or more"]},{"label":"Protects people","patterns":["(don't|do not) name","no names","anonym"]},{"label":"Rules out recommendations","patterns":["no recommend","reasons only","(don't|do not) (recommend|suggest)"]},{"label":"Asks for plain text","patterns":["plain","no bold","no markdown","no formatting","no headings"]}],"hint":"Managers need to know how common a reason is, without anyone being singled out. Ask for counts, set a bar, and say what to leave out.","rubricLabels":["The reasons are better pay elsewhere (4 of 10: E1, E3, E4, E6), no promotion path (3 of 10: E2, E6, E8) and schedule changes with little notice (3 of 10: E4, E7, E9), with correct counts","No bullet is a reason mentioned by fewer than 3 people (manager feedback, commute, moving, the CEO comment), and no individual is named","Contains only the bullets: no intro, no recommendations, no closing line"]}