{"id":"risk-dsr-checklist-procedure","audience":"compliance","category":"legal-compliance","track":"legal","technique":"format","level":"beginner","title":"Turn an internal request procedure into a seven-line checklist","free":false,"task":"Write a prompt that turns the internal procedure into a checklist for the support team. Plain text, first line exactly \"Request checklist - PRV-07 v3\", then exactly seven lines starting \"- [ ]\", one per step in procedure order. Each line ends with the role in parentheses and includes any timing, and stays under 15 words. Use the current version only. No other text.","materialLabel":"Your material (attached to your prompt automatically)","material":"INTERNAL PROCEDURE PRV-07 v3 - Requests for personal information (Quillon Studios)\nStep 1. Log the request in the tracker on the day it arrives. (Support agent)\nStep 2. Send an acknowledgment within 5 business days. (Support agent)\nStep 3. Verify the requester using two details already on file. (Support agent)\nStep 4. Search CRM, Support desk and Billing for the person's records. (Data steward)\nStep 5. Send anything that includes other people's data to the privacy lead for review. (Privacy lead)\nStep 6. Send the response within 30 days of receipt. (Privacy lead)\nStep 7. Record closure and attach the response in the tracker. (Support agent)\n\nRevision note: v3 (October) changed the response time in Step 6 from 45 days in v2 to 30 days. v2 is withdrawn.\nNote: the procedure is an internal document and does not describe what the law requires.","rules":[{"type":"plainText"},{"type":"maxBullets","max":7}],"promptHints":[{"label":"Title line","patterns":["request checklist","first line"]},{"label":"Checkbox format","patterns":["- \\[ \\]","checkbox"]},{"label":"Roles","patterns":["role","parentheses"]},{"label":"Current version","patterns":["v3","current","ignore v2"]},{"label":"Seven steps","patterns":["seven","7 "]}],"mistakes":[{"title":"Using the old 45 days","why":"AI mentions v2 or blends the timing.","fix":"Say: \"Use v3 only; Step 6 is 30 days.\"","checks":["r0"]},{"title":"Missing roles or timings","why":"AI shortens the steps and drops who and when.","fix":"Say: \"End each line with the role in parentheses and include the timing.\"","checks":["r1"]},{"title":"Adding legal commentary","why":"AI adds advice about what the law requires.","fix":"Say: \"No legal commentary; only the procedure.\"","checks":["r2"]},{"title":"Getting markdown back","why":"AI adds bold, headings and bullets by default, which show up as stray symbols when pasted.","fix":"Say \"plain text, no bold, no headings, no asterisks\".","checks":["plainText"]},{"title":"Too many bullets","why":"AI lists everything it finds instead of stopping at your limit.","fix":"Say \"at most N bullets, nothing else\" and name the limit.","checks":["maxBullets"]}],"hint":"Show the line format with the checkbox and the role in parentheses.","mission":"Make a seven-step checklist from the procedure.","musts":["Exact title line","Seven checkbox lines","Roles and timings"],"rubricLabels":["The first line is exactly \"Request checklist - PRV-07 v3\" followed by seven lines starting \"- [ ]\" in procedure order","Step 2 says 5 business days and Step 6 says 30 days (not 45), and every line ends with the role in parentheses","The reply adds no legal comment about what is required, and has no text other than the title line and seven checklist lines"]}