{"id":"wri-hr-explain-leave-request-steps","audience":"hr","category":"explaining","technique":"format","title":"Explain how to request parental leave in four steps","free":false,"task":"An employee asked how to request parental leave. Explain it in exactly 4 numbered steps in order, each under 18 words, using the current deadlines. Plain text, no legal claims about what they're entitled to, and end with the HR contact line 'Questions: leave@ashby.example'. Write a prompt that gets that.","materialLabel":"Her question and the HR process notes (attached to your prompt automatically)","material":"SLACK from Megan Ford: Hi! I'm due in late March. How do I request parental leave? I don't know where to start.\n\nHR PROCESS NOTES (Ashby Engineering Services)\n1. Tell your manager you plan to take leave (no form needed for this step).\n2. Submit the Leave Request form in Workday (Me > Time Off > Leave Request) at least 30 days before your planned start. (Old handbook said 60 days; changed to 30 in July.)\n3. HR emails you a confirmation and a leave packet within 5 business days.\n4. Upload your expected due date documentation in Workday (Me > Documents) when HR asks.\n- Company paid parental leave: 12 weeks at full pay for employees with 6+ months of service. (Megan has 2 years.)\n- State leave programs may also apply; HR helps with those in the leave packet.\n- Questions go to leave@ashby.example.","rules":[{"type":"numberedItems","count":4},{"type":"plainText"}],"mistakes":[{"title":"Writing a policy summary","why":"The AI explains the whole leave policy instead of the steps.","fix":"Set it: \"Exactly 4 numbered steps, in order.\"","checks":["numberedItems"]},{"title":"Using the old deadline","why":"The notes mention the old 60-day rule.","fix":"Say it: \"Submit the form at least 30 days before.\"","checks":["r0"]},{"title":"Making legal claims","why":"The AI may add \"you're legally entitled to...\", which HR shouldn't state casually.","fix":"Add: \"No legal claims; HR's packet covers state programs.\"","checks":["r1"]},{"title":"Ending with chatter","why":"AI ends with \"Congratulations!! 🎉\" instead of where to send questions.","fix":"Add: \"Last line exactly: Questions: leave@ashby.example. Plain text.\"","checks":["r2","plainText"]}],"promptHints":[{"label":"Sets the number of steps","patterns":["\\b(4|four)\\b.{0,15}(steps|lines|numbered)","numbered"]},{"label":"Uses the current deadline","patterns":["30 days"]},{"label":"Avoids legal claims","patterns":["no legal","don'?t (promise|claim)","legal"]},{"label":"Ends with the contact","patterns":["leave@","last line","questions:"]},{"label":"Asks for plain text","patterns":["plain","no bold","no markdown","no formatting","no headings"]}],"hint":"Process questions want steps, not policy. Give the AI the count, the current deadline and the closing line.","rubricLabels":["The 4 steps are in order: tell her manager; submit the Leave Request form in Workday (Me > Time Off > Leave Request) at least 30 days before (not 60); HR sends a confirmation and packet within 5 business days; upload due date documentation in Workday when asked","Makes no legal claims (no statements about what the law requires or guarantees, no FMLA claims)","The last line is exactly 'Questions: leave@ashby.example'"]}