{"id":"wri-hr-panel-interview-schedule","audience":"hr","category":"writing-emails","technique":"format","title":"Send a candidate a clear panel interview schedule","free":false,"task":"Email a candidate her panel interview schedule. The first line gives the date, start time and time zone. Then exactly 3 numbered lines, one per interviewer, each with time, name and role, using the latest panel. Then one line with the video link. Under 90 words, plain text. Write a prompt that gets that email.","materialLabel":"Scheduling notes (attached to your prompt automatically)","material":"PANEL INTERVIEW - Candidate: Dr. Leah Brooks, Clinical Program Manager role\nCompany: Northbay Health Partners. Interviews by video.\nDate: Tuesday, Nov 18. Candidate is in Denver (Mountain Time). Our team is in Pacific Time.\n\nSchedule (Pacific Time):\n- 9:00-9:30 am: Rosa Mendez, VP of Clinical Operations\n- 9:30-10:00 am: Dr. Kevin Hall, Medical Director\n- 10:00-10:30 am: Priya Shah, Senior Program Manager\nUPDATE Nov 12: Dr. Hall has a conflict. Dr. Amy Cho, Associate Medical Director, takes his 9:30 slot.\n\nSo in Mountain Time: 10:00, 10:30, 11:00 am.\n\nVideo link: meet.northbay.example/brooks-panel\nRecruiter: Tom Ellis.\n\nOther:\n- Candidate asked in her last email to have times in her time zone.\n- Parking info not needed (virtual).\n- Salary band: not to be shared yet.","rules":[{"type":"numberedItems","count":3},{"type":"maxWords","max":90},{"type":"plainText"}],"mistakes":[{"title":"Not setting the shape","why":"The AI buries the schedule in paragraphs.","fix":"Show it: \"Exactly 3 numbered lines like: 1. 10:00 am MT - Rosa Mendez, VP of Clinical Operations.\"","checks":["numberedItems"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 90 words\" and it often lands well over.","fix":"Cap each part: \"Each line under 14 words.\"","checks":["maxWords"]},{"title":"Wrong time zone","why":"The notes list Pacific times first. The AI may send those, which confuses the candidate.","fix":"Say it: \"Give all times in Mountain Time, starting 10:00 am MT.\"","checks":["r0"]},{"title":"Old panel","why":"The AI may keep Dr. Hall, who was replaced.","fix":"Add: \"Dr. Amy Cho takes the 10:30 slot.\"","checks":["r1"]},{"title":"Missing the link or oversharing","why":"The AI may forget the link or mention pay.","fix":"Add: \"Include the video link. Nothing about salary. Plain text.\"","checks":["r2","plainText"]}],"promptHints":[{"label":"Uses her time zone","patterns":["mountain","\\bmt\\b","her time zone","denver"]},{"label":"Sets the number of lines","patterns":["\\b(3|three)\\b.{0,15}(lines|interviewers|numbered)","numbered"]},{"label":"Uses the latest panel","patterns":["amy cho","cho","update"]},{"label":"Includes the link","patterns":["link","meet\\."]},{"label":"Asks for plain text","patterns":["plain","no bold","no markdown","no formatting","no headings"]}],"hint":"A candidate needs times she can trust at a glance. Tell the AI her time zone, the line shape and the latest panel.","rubricLabels":["The first line gives Tuesday, Nov 18, starting at 10:00 am Mountain Time (her time zone)","The 3 numbered lines give each interviewer's time in Mountain Time, name and role: 10:00 Rosa Mendez (VP of Clinical Operations), 10:30 Dr. Amy Cho (Associate Medical Director, not Dr. Hall), 11:00 Priya Shah (Senior Program Manager)","Includes the video link meet.northbay.example/brooks-panel and says nothing about salary"]}