{"id":"wri-mgr-specific-shoutout","audience":"managers","category":"writing-emails","technique":"tone","title":"Write a team shoutout that names what someone actually did","free":false,"task":"You want to praise Lena in the team Slack channel. Write under 50 words, plain text, starting with '@Lena'. Name exactly what she did and the result with the corrected number, and skip generic hype ('rockstar', 'crushed it', 'amazing', 'MVP') and emojis. Write a prompt that gets that shoutout.","materialLabel":"Your notes (attached to your prompt automatically)","material":"NOTES FOR LENA'S SHOUTOUT (Accounts Payable team channel)\n\nWhat she did:\n- Noticed that 60% of our invoice backlog came from 3 vendors who kept sending invoices without PO numbers.\n- Called all 3 vendors, set up a shared PO lookup sheet with them, and rewrote our intake checklist.\n- Did it in 2 weeks while covering for Raj on leave.\n\nResult:\n- My first note said the backlog went from 210 invoices to 40. Finance recounted on Friday: it was 190 to 40. Use 190.\n- Late-payment fees this month: $0 (last month $1,340).\n\nOther:\n- Lena is quiet and doesn't love big public fuss, but she said she's fine with a channel post.\n- Raj comes back Monday.\n- Our VP will see the post, which is part of why I want to be specific.\n- I usually write \"great job everyone!!! 🎉🎉\" and nobody remembers why.","rules":[{"type":"maxWords","max":50},{"type":"plainText"}],"mistakes":[{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 50 words\" and it often lands well over.","fix":"Cap each part: \"3 short sentences, each under 14 words.\"","checks":["maxWords"]},{"title":"Not saying how to start","why":"The AI opens with \"Shoutout time!\" or \"Big thanks to\" instead of tagging her.","fix":"Say it: \"Start with @Lena.\"","checks":["r0"]},{"title":"Generic praise, old number","why":"The AI writes \"for all her hard work\" and may use the first 210 figure.","fix":"Add: \"Name the PO lookup sheet and the backlog going from 190 to 40.\"","checks":["r1"]},{"title":"Hype and emojis","why":"AI shoutouts are full of \"rockstar\", \"crushed it\" and 🎉, which is the opposite of specific.","fix":"Ban them: \"No rockstar, crushed it, amazing or MVP. No emojis.\"","checks":["r2"]},{"title":"Forgetting where it gets pasted","why":"AI adds bold and headings by default, which show up as ** and # clutter in Slack.","fix":"Add: \"Plain text, no bold, no headings.\"","checks":["plainText"]}],"promptHints":[{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]},{"label":"Says how to start","patterns":["@lena","start with","tag"]},{"label":"Uses the corrected number","patterns":["190","corrected","recount"]},{"label":"Names the action","patterns":["po","vendor","checklist","specific"]},{"label":"Bans hype","patterns":["emoji","rockstar","no hype","crushed"]}],"hint":"Specific praise is the kind people remember. Give the AI the action, the corrected number and the words and emojis to skip.","rubricLabels":["Starts with '@Lena' (nothing before it)","Names what she did (got the 3 vendors to use a PO lookup sheet and/or rewrote the intake checklist) and the result using 190 to 40 invoices (not 210), and/or late fees dropping to $0","Uses none of these: rockstar, crushed it, amazing, MVP, and contains no emojis"]}