{"id":"wri-mgr-transfer-recommendation-form","audience":"managers","category":"applications","technique":"grounding","title":"Fill an internal transfer recommendation with evidence","free":false,"task":"Your direct report is applying to transfer to the Data team, and you need to complete the manager recommendation box in under 80 words. Give two specific examples of her data work with numbers, state your support level using one of the form's three options word for word, and give the transition date you agreed. Plain text. Write a prompt that gets that recommendation.","materialLabel":"Form instructions and your notes (attached to your prompt automatically)","material":"INTERNAL TRANSFER - Manager Recommendation (Fieldstone Foods)\nSupport level (choose one, word for word): \"Strongly support\", \"Support\", \"Support with reservations\".\nRecommendation box: 100 words max. Include specific examples.\n\nMY NOTES (manager: Ray Collins, Customer Ops)\nEmployee: Lena Ortiz, Customer Ops Specialist, 2 years.\nData work:\n- Built the weekly complaint dashboard in Looker; leadership uses it every Monday.\n- Found that 38% of refund tickets came from one packaging supplier; the switch cut refund tickets by 22% in Q3.\n- Taught 6 teammates basic spreadsheet formulas (pivot tables, lookups).\nSupport level: Strongly support.\nTransition: we agreed she moves Jan 12, after training her replacement. (Her application says Jan 5; we changed it Monday.)\nOther: She can be quiet in big meetings.","rules":[{"type":"maxWords","max":80},{"type":"plainText"}],"mistakes":[{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 80 words\" and it often lands well over.","fix":"Cap each part: \"4 sentences, each under 18 words.\"","checks":["maxWords"]},{"title":"Not using the form's wording","why":"The AI writes \"I fully endorse\" instead of one of the three options.","fix":"Say it: \"Start with: Strongly support.\"","checks":["r0"]},{"title":"Praise without evidence","why":"The AI says \"she's great with data\" without what she found.","fix":"Add: \"Use the 38% supplier finding (22% fewer refund tickets) and the Monday dashboard.\"","checks":["r1"]},{"title":"Wrong date or a side comment","why":"The AI may copy Jan 5 from her application or mention the meeting comment.","fix":"Add: \"Transition date Jan 12. Nothing about meetings. Plain text.\"","checks":["r2","plainText"]}],"promptHints":[{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]},{"label":"Uses the form's option","patterns":["strongly support","word for word","option"]},{"label":"Gives data examples","patterns":["38%","22%","dashboard"]},{"label":"Uses the agreed date","patterns":["jan(uary)?\\s*12"]},{"label":"Asks for plain text","patterns":["plain","no bold","no markdown","no formatting","no headings"]}],"hint":"Transfer committees read for evidence and the form's exact options. Give the AI the wording, two examples and the agreed date.","rubricLabels":["Starts with or clearly states the support level 'Strongly support', written exactly as the form's option","Gives two specific data examples with numbers or concrete use (such as the 38% of refund tickets traced to one supplier and the 22% drop, the weekly complaint dashboard leadership uses every Monday, or training 6 teammates)","Gives the transition date of Jan 12 (not Jan 5) and does not mention her being quiet in meetings"]}