{"id":"wri-off-catering-order-confirmation","audience":"office","category":"writing-emails","technique":"format","title":"Confirm a catering order with the final, correct counts","free":false,"task":"You need to confirm a lunch order with the caterer. After a one-line greeting, write exactly 5 numbered lines labeled Date, Headcount, Dietary, Delivery and Contact, in that order, using the latest numbers in your notes; the Contact line must ask the driver to text you on arrival. Add nothing else except a sign-off with your name. Write a prompt that gets that email.","materialLabel":"Event notes (attached to your prompt automatically)","material":"ALL-HANDS LUNCH - Thursday, Nov 20 - catering notes\nCaterer: Greenfork Catering (orders@greenfork.example). Order #GF-2207.\nLunch delivered by 11:45 am, served at noon.\n\nRSVP tracker:\n- Nov 10: 42 yes.\n- Nov 14 update: 4 people dropped (offsite client visit). Now 38 employees.\n- Plus 3 guest speakers who will eat with us.\n\nDietary (from the RSVP form):\n- Vegetarian: 6\n- Gluten-free: 2\n- Nov 14: Priya changed from vegetarian to vegan. So vegetarian 5, vegan 1.\n- 1 nut allergy (Marcus). Greenfork already knows their kitchen is nut-free.\n\nDelivery:\n- Building B, 4th floor, Room 4B.\n- Use the loading dock entrance on Mill Street; the front lobby doesn't allow carts.\n\nContact on the day: me, Alicia Brooks, cell 555-0163.\n\nBudget: $22 per person, approved by Finance (already in the Greenfork contract).\nLast time Greenfork forgot the plates. Order includes plates and utensils.","rules":[{"type":"numberedItems","count":5},{"type":"plainText"}],"mistakes":[{"title":"Not setting the shape","why":"The AI writes a chatty email with the details scattered through paragraphs.","fix":"Show it: \"Exactly 5 numbered lines like: 1. Date: Thursday, Nov 20, delivered by 11:45 am.\"","checks":["numberedItems","r2"]},{"title":"Using old counts","why":"The notes show the first RSVP number and the dietary counts before Priya's change.","fix":"Say it: \"Headcount 41. Dietary: 5 vegetarian, 1 vegan, 2 gluten-free.\"","checks":["r0","r1"]},{"title":"Adding extra paragraphs","why":"AI adds a thank-you paragraph, the budget and \"please don't forget the plates\".","fix":"Add: \"Only the greeting, the 5 lines and my name.\"","checks":["r2"]},{"title":"Forgetting where it gets pasted","why":"AI adds bold and headings by default, which show up as ** and # clutter in the caterer's inbox.","fix":"Add: \"Plain text, no bold, no headings.\"","checks":["plainText"]}],"promptHints":[{"label":"Sets the number of lines","patterns":["\\b(5|five)\\b.{0,15}(lines|items|numbered)","numbered"]},{"label":"Gives the labels","patterns":["label","headcount","dietary"]},{"label":"Uses the latest numbers","patterns":["41","latest","updated","vegan"]},{"label":"Cuts the extras","patterns":["nothing else","only the","no (intro|budget)"]},{"label":"Asks for plain text","patterns":["plain","no bold","no markdown","no formatting","no headings"]}],"hint":"A caterer needs numbers they can't misread. Give the AI the labels and order, the final counts and the rule to add nothing else.","rubricLabels":["The Headcount line gives 41 (38 employees plus 3 guest speakers), not 42 or 45","The Dietary line gives 5 vegetarian, 1 vegan and 2 gluten-free, the Delivery line says Room 4B via the Mill Street loading dock, and the Contact line asks the driver to text Alicia (555-0163) on arrival","The 5 numbered lines are labeled Date, Headcount, Dietary, Delivery and Contact in that order, and the email has nothing else besides a one-line greeting and a sign-off (no budget, no intro paragraph, no closing paragraph)"]}