{"id":"wri-off-room-booking-conflict-email","audience":"office","category":"writing-emails","technique":"format","title":"Settle a double-booked conference room in one short email","free":false,"task":"Two teams booked the same room. As office manager, email both team leads under 80 words, plain text, with the decision on the first line and then exactly 3 numbered lines. The decision must follow the facilities policy and room sizes in your notes, and the design lead must be told to update her calendar invite by Wednesday noon. Write a prompt that gets that email.","materialLabel":"Booking notes (attached to your prompt automatically)","material":"ROOM CONFLICT - Thursday 2:00-3:00 pm, Cedar Room (seats 14)\n\nBooked by:\n- Marcus Hill (Sales): client pitch with Lakeview Foods, 4 from Lakeview + 5 of ours = 9 people.\n- Anita Shah (Design): quarterly design review, whole design team = 10 people.\n\nFacilities policy (section 3.2): when two bookings conflict, meetings with outside clients get priority. The other team is moved to the next best available room.\n\nOther rooms free Thursday 2-3:\n- Birch Room: seats 6. Has the nicer screen, Anita likes it.\n- Maple Room: seats 12, 3rd floor. Projector works now (was broken last month, fixed Oct 30).\n- Pine Room: free, but it's being painted this week. Closed.\n\nNotes to self:\n- Marcus already sent the client the Cedar address, so moving him is a pain anyway.\n- Should I mention that this is the third double-booking this month? Probably not in this email. Separate conversation with IT about the booking tool.\n- Coffee order for Lakeview is already placed.","rules":[{"type":"maxWords","max":80},{"type":"numberedItems","count":3},{"type":"plainText"}],"mistakes":[{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 80 words\" and it often lands well over.","fix":"Cap each part: \"First line under 20 words, each numbered line under 12 words.\"","checks":["maxWords"]},{"title":"Letting the AI pick the shape","why":"The AI writes three paragraphs of context before getting to the point.","fix":"Set it: \"Decision on line 1, then exactly 3 numbered lines.\"","checks":["numberedItems","r0"]},{"title":"Not checking room sizes","why":"The AI may send Design to Birch because it's mentioned as a favorite, but 10 people won't fit in 6 seats.","fix":"Say it: \"Design moves to Maple, the only free room that fits 10.\"","checks":["r0"]},{"title":"Leaving out the action","why":"The AI can't know the Wednesday noon deadline unless you give it.","fix":"Add: \"Tell Anita to update her invite by Wednesday noon.\"","checks":["r1","r2"]},{"title":"Forgetting where it gets pasted","why":"AI adds bold and headings by default, which show up as ** and # clutter in an email client that shows raw text.","fix":"Add: \"Plain text, no bold, no headings.\"","checks":["plainText"]}],"promptHints":[{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]},{"label":"Puts the decision first","patterns":["decision","first line","lead with","start with"]},{"label":"Sets the number of lines","patterns":["\\b(3|three)\\b.{0,15}(numbered|lines|points)","numbered"]},{"label":"Gives the deadline","patterns":["wednesday","noon","deadline"]},{"label":"Asks for plain text","patterns":["plain","no bold","no markdown","no formatting","no headings"]}],"hint":"The AI needs the decision handed to it, plus the shape: what goes on line 1, how many bullets, and the one action someone must take.","rubricLabels":["The first line states the decision: Sales (Marcus) keeps the Cedar Room and Design (Anita) moves to the Maple Room (not Birch, which seats only 6, and not Pine, which is closed)","Gives the reason (facilities policy: client meetings get priority) and the time (Thursday 2-3 pm)","Tells Anita to update her calendar invite to Maple by Wednesday noon, and does not bring up the booking-tool problem or the number of double-bookings this month"]}