{"id":"wri-off-visitor-checkin-steps","audience":"office","category":"explaining","technique":"format","title":"Explain the new visitor check-in steps for the front desk","free":false,"task":"Your front desk temps start Monday and need the new visitor check-in process explained simply. Write exactly 5 numbered steps in the order they happen, each starting with who does it ('Visitor:', 'You:' or 'Host:') and under 15 words, plain text, using the updated rules from facilities. Nothing before or after the steps. Write a prompt that gets that list.","materialLabel":"Facilities memo (attached to your prompt automatically)","material":"FACILITIES MEMO - New visitor check-in (starts Monday, Nov 17)\nFrom: Rosa Jimenez, Facilities\n\nWhy: last month two visitors wandered into the server room. Starting Monday, every visitor goes through the steps below.\n\n1. Visitor signs in on the lobby iPad (name, company, who they're visiting).\n2. Front desk checks a photo ID. Draft said \"for visitors staying over 1 hour\", but CORRECTION from legal: check ID for ALL visitors, no exceptions.\n3. Print the badge. Badges are now orange (the old blue badges are retired; shred any you find).\n4. Call or message the host. The host must come to the lobby to walk the visitor in. Visitors never go up alone.\n5. At checkout, collect the badge and tap \"Sign out\" on the iPad.\n\nOther info:\n- Deliveries (food, packages) don't need badges. Leave them at the desk.\n- The iPad charger is in the left drawer.\n- Rosa's extension is 4410 if the printer jams.\n- Contractors with a red long-term badge skip all of this.\n- Parking validation stamps are in the top drawer (visitors only, max 3 hours).","rules":[{"type":"numberedItems","count":5},{"type":"plainText"}],"mistakes":[{"title":"Not setting the count","why":"The AI adds steps for deliveries, contractors and parking, so temps can't tell what matters.","fix":"Set it: \"Exactly 5 numbered steps, in order.\"","checks":["numberedItems"]},{"title":"Copying the draft rule","why":"The memo shows the old 'over 1 hour' rule next to the correction. The AI may keep it.","fix":"Say it: \"Check photo ID for every visitor.\"","checks":["r0"]},{"title":"Not saying who does what","why":"The AI writes steps in the passive voice, so temps can't tell who does each one.","fix":"Add: \"Start each step with who does it: Visitor:, You: or Host:.\"","checks":["r1"]},{"title":"Adding extras and chatter","why":"AI adds \"Welcome to the team!\" and tips about chargers and parking.","fix":"Add: \"Only the 5 steps. No intro, no extras. Plain text.\"","checks":["r2","plainText"]}],"promptHints":[{"label":"Sets the number of steps","patterns":["\\b(5|five)\\b.{0,15}(steps|lines|numbered)","numbered"]},{"label":"Uses the corrected ID rule","patterns":["all visitors","every visitor","correction","photo id"]},{"label":"Limits each step","patterns":["\\d+\\s*words","short","one (line|sentence)"]},{"label":"Cuts the extras","patterns":["only the","no (intro|extras)","leave out","nothing else"]},{"label":"Asks for plain text","patterns":["plain","no bold","no markdown","no formatting","no headings"]}],"hint":"New staff need the steps, in order, with the rules that changed. Give the AI the count, the correction and the details that matter, and tell it to skip the rest.","rubricLabels":["Step 2 says to check a photo ID for every visitor (not only those staying over 1 hour), and the badge step says badges are orange","Every step starts with who does it ('Visitor:', 'You:' or 'Host:'), and one step says the host comes to the lobby to walk the visitor in","The reply is only the 5 numbered steps in order (sign in, ID, badge, host, sign out) with no intro, no closing, and no extra items like deliveries, chargers, parking or contractors"]}