Route journal entries to approvers using the matrix and a delegation

About this exercise

You're routing journal entries for approval the week the Controller is on leave. Write a prompt for exactly 5 numbered lines formatted "1. JE-1 - $amount - approver", one per entry. Use the authority matrix and the delegation memo. An amount exactly at a limit belongs to the lower tier. Don't mention anyone's availability preferences. Plain text, under 90 words.

Common mistakes when you ask AI for this

• Missing the delegation. The AI sends JE-2 to the Controller on leave. Try: Add: "Entries dated Nov 9 to Nov 13 that belong to the Controller go to the Assistant Controller."
• Wrong tier at the limit. The AI sends the $5,000 JE-4 to the Controller. Try: Say: "Exactly $5,000 is the Supervisor tier."
• Following the Supervisor's request. The AI sends JE-2 to the CFO. Try: Add: "Do not mention preferences or requests."
• Wrong format. The AI uses a table and bold. Try: Say: "Exactly 5 numbered lines starting with 1."
• Trusting the AI to count words. AI is bad at counting and runs past word limits. Try: Ask for fewer words than the real cap and keep each line short.

What a strong prompt includes

• Shows the line format
• Gives the tiers
• Applies the delegation
• Bans preferences
• Sets the count

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