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Send an interview thank-you note with the right name and one update

  • For Job seekers
  • You practice Giving the right context
  • Time about 5 minutes

About this exercise

You interviewed for a Front Desk Coordinator job this morning. Get a thank-you email under 110 words, plain text. The first line is a subject line starting "Subject:" that includes your full name and the job title, so the HR inbox can find it. Address the person who actually interviewed you, and add one update she doesn't know yet: you checked your class schedule and can work Saturdays. Sign off exactly "Best, Tomas Rivera".

Common mistakes when you ask AI for this

  • Not giving the update. The AI only knows what's in your notes, where Saturdays are still a maybe. Try: Add: "I checked my schedule and I can work Saturdays 8 to 1. Say so."
  • Mixing up the names. Two names appear in your notes, and the AI may thank the receptionist. Try: Add: "Address Ms. Ferreira, the office manager."
  • Leaving the subject to chance. AI subject lines say 'Thank You' with no name, so the email gets lost in a shared inbox. Try: Add: "First line: Subject: Thank you, Front Desk Coordinator interview, Tomas Rivera"
  • Getting a signature block. The AI adds 'Sincerely, [Your Name], [Phone]' lines you have to clean up. Try: Add: "End with exactly: Best, Tomas Rivera, nothing after it."
  • Trusting the AI to count words. AI is bad at counting. Ask for a total and it often lands 20% over. Try: Cap each part: "3 short paragraphs, each 1 or 2 sentences under 18 words."
  • Forgetting where it's going. AI adds bold and headings that show up as stray symbols in an email that may open as plain text. Try: Add: "Plain text, no bold, no headings."

What a strong prompt includes

  • Gives the update
  • Names the right person
  • Sets the subject line
  • Gives the sign-off
  • Sets a length limit

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