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Order your executive's five callbacks for today with times that fit
- For Executive assistants
- You practice Setting limits and rules
- Time about 5 minutes
- Level Intermediate
About this exercise
Order the five callbacks your executive, Reza, should make today. Write exactly 5 numbered lines in the form: 1. Name - number - best time - reason under 8 words. Order by the callback window ending soonest. Every time must fall inside the person's window and not overlap Reza's meetings. Use only the notes.
Common mistakes when you ask AI for this
- Pete after 3 pm. The AI uses the old window. Try: Say: "Pete's window is before noon only."
- Overlapping meetings. The AI schedules during 11:30-12:30. Try: Say: "Times must not overlap Reza's meetings."
- Wrong order. The AI orders by importance. Try: Say: "Order by the window ending soonest."
- Long reasons. The AI writes sentences. Try: Say: "Reason under 8 words."
- Wrong format. The AI uses a table. Try: Say: "Format: 1. Name - number - time - reason."
- Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each line: "each line under 18 words."
- Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each part instead, for example: "each line under 12 words."
What a strong prompt includes
- Format
- Order
- Constraints
- Update
- Five lines
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