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Write the chief of staff's weekly operating review for the CEO

  • For Executives
  • You practice Asking for a format you can use
  • Time about 5 minutes
  • Level Intermediate

About this exercise

As chief of staff, write this week's operating review for the CEO, Malik. Use exactly three labeled sections in this order: Off track, Needs your decision, On track. Off track items say the metric against its current target. Put all on-track metrics on one line. Plain text, under 140 words.

Common mistakes when you ask AI for this

  • Not giving the sections. The AI writes a narrative recap, KPI by KPI. Try: Say: "Three sections in order: Off track, Needs your decision, On track."
  • Using the stale target. The sheet still shows 45 days, so the AI calls cash cycle on track. Try: Add: "Apply target changes from the notes, not the sheet."
  • Hiding the asks. Approval requests get buried inside each owner's update. Try: Add: "Pull every approval request into Needs your decision, with its cost."
  • Spending words on good news. The AI writes a paragraph per green metric. Try: Add: "Put all on-track metrics on one line."
  • Markdown headings. The AI uses bold headings and tables the CEO reads on his phone. Try: Say: "Plain text, section labels ending with a colon."

What a strong prompt includes

  • Names the three sections
  • Uses the updated target
  • Pulls out the asks with costs
  • Compresses good news
  • Sets length and format

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