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Build a 30-minute all-hands agenda with fixed order and timings

  • For Executives
  • You practice Setting limits and rules
  • Time about 5 minutes
  • Level Beginner

About this exercise

Build the all-hands agenda in plain text: one line per item in the form HH:MM Item - speaker (minutes). Start at 10:00 and end at 10:30. The order is fixed: welcome, results, product demo, customer story, Q&A, close. Q&A must be 8 minutes or longer. Times must add to exactly 30 minutes. Last line: Total: 30 minutes.

Common mistakes when you ask AI for this

  • Gaps or overrun. The AI ends at 10:38. Try: Say: "Times add to exactly 30 minutes, ending 10:30."
  • Cutting Q&A. The AI shrinks Q&A to 5 minutes. Try: Say: "Q&A is 8 minutes or longer."
  • Going below minimums. The AI cuts the demo to 4 minutes. Try: Say: "Respect each speaker's minimum."
  • Adding the raffle. The AI adds a raffle item. Try: Say: "Only the six items."
  • Markdown. The AI uses a table. Try: Say: "Plain text lines."
  • Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each line: "each line under 12 words."
  • Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each part instead, for example: "each line under 12 words."

What a strong prompt includes

  • Line format
  • Order
  • Q&A
  • Total line
  • Minimums

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