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Fill a decision-meeting agenda template from scattered notes

  • For Managers and team leads
  • You practice Asking for a format you can use
  • Time about 5 minutes
  • Level Beginner

About this exercise

Fill in this agenda for a 30-minute decision meeting in plain text, one field per line, in this order: Decision to make, Options, Info needed beforehand, Who decides, Time plan, Output. Keep the Time plan to three timed steps adding up to 30 minutes. Use only the notes.

Common mistakes when you ask AI for this

  • Missing labels. The AI writes a narrative agenda. Try: Say: "Use the six labels in order."
  • Adding out-of-scope options. The AI adds the podcast idea. Try: Say: "Only the three options in the budget line."
  • Time plan that doesn't add up. The AI gives steps that total 45 minutes. Try: Say: "Three timed steps adding up to 30 minutes."
  • Markdown. The AI uses bold and bullets. Try: Say: "Plain text."
  • Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each field: "each field under 25 words."
  • Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each part instead, for example: "each line under 12 words."

What a strong prompt includes

  • Lists the labels
  • Order
  • Ties the time
  • Leaves out the extra idea
  • Plain text

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