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Write a first one-on-one agenda you can read to a new report

  • For Managers and team leads
  • You practice Saying who it's for
  • Time about 5 minutes
  • Level Beginner

About this exercise

Write the agenda you will say aloud to open your first one-on-one with a new report, Ibrahim. Plain text, 5 short sentences, under 90 words, no bullets. Sentence 1 says how long the meeting is. Sentences 2-4 each state one topic you will cover, in the order of the notes. Sentence 5 asks what he wants to talk about. Do not mention performance ratings.

Common mistakes when you ask AI for this

  • Wrong order. The AI jumps to career goals. Try: Say: "Cover the three topics in the order of the notes."
  • Mentioning probation. The AI brings up the review. Try: Say: "No performance ratings or probation."
  • No closing question. The AI ends with a statement. Try: Say: "Sentence 5 asks what he wants to talk about."
  • Too long. The AI writes 8 sentences. Try: Say: "Exactly 5 sentences."
  • Markdown. The AI uses bullets. Try: Say: "Plain spoken sentences."
  • Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each sentence: "each under 17 words."
  • Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each part instead, for example: "each line under 12 words."

What a strong prompt includes

  • Five sentences
  • Order
  • Topics
  • Question
  • Leaves out

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