Write a reorg memo with five headings and only approved facts

About this exercise

Write the reorg memo in plain text under 190 words with exactly these headings on their own lines: What is changing, Why, Who is affected, When, What happens next. Include in What is changing exactly one sentence. State a fact under Who is affected only if the notes mark it approved. Any not-yet-approved item must not appear. HR reviews before sending: add as the final line HR to review before sending.

Common mistakes when you ask AI for this

• Sharing unapproved items. The AI mentions contractor spend or budget. Try: Say: "Include only approved facts."
• Missing headings. The AI writes a narrative. Try: Say: "Use the five headings in order."
• Missing facts. The AI is vague about Orrin or the dates. Try: Say: "Use Maya Chen, Orrin Hale, Jan 13, Dec 3, Dec 13."
• No HR line. The AI ends with a sign-off. Try: Say: "Final line: HR to review before sending."
• Markdown. The AI bolds headings. Try: Say: "Plain text."
• Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each section: "each section under 35 words."
• Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each part instead, for example: "each line under 12 words."

What a strong prompt includes

• Headings
• Approved only
• Facts
• HR line
• Plain

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