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Turn retro notes into a CSV of agreed action items

  • For Product managers
  • You practice Asking for a format you can use
  • Time about 5 minutes
  • Level Intermediate

About this exercise

Your tracker imports retro actions from CSV. Output one code block containing a CSV with the header action,owner,due and one row per action the team actually agreed to, with due dates as YYYY-MM-DD. Leave out ideas that weren't agreed. Outside the code block, write nothing or at most one short line.

Common mistakes when you ask AI for this

  • Including every idea. The AI turns all six ideas into action items, even the one that was turned down. Try: Add: "Only actions marked AGREED."
  • Inventing a header. The AI picks its own columns like Task, Assignee, Date, Status. Try: Say: "Header exactly: action,owner,due"
  • Loose date formats. The AI writes 'Nov 11' or 'next sprint', which won't import. Try: Add: "Dates as YYYY-MM-DD; the year is 2025."
  • Explaining the output. The AI wraps the CSV in a paragraph of explanation. Try: Add: "Output only the code block."

What a strong prompt includes

  • Asks for CSV
  • Gives the header
  • Filters to agreed items
  • Fixes the date format

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