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Synthesize five standup notes into a weekly update for your director

  • For Managers and team leads
  • You practice Saying who it's for
  • Time about 5 minutes
  • Level Intermediate

About this exercise

Combine five standup notes into one weekly update for your director, Miriam. Plain text, under 120 words. Format: a first line stating the status as one word (Green, Amber or Red) per the rule in the notes; then Shipped: with one sentence; At risk: with one sentence naming the person's task but not the person; Need from you: with one ask. Use the latest note when they disagree.

Common mistakes when you ask AI for this

  • Missing shipped items. The AI skips what shipped. Try: Say: "Shipped: name what was completed this week."
  • Wrong color. The AI says Amber. Try: Say: "Apply the rule: a missed deadline is Red."
  • Naming the person. The AI writes 'Pia is struggling'. Try: Say: "Name the task, not the person."
  • Using the old estimate. The AI says the fix lands Thursday. Try: Say: "Use Thursday's note: next Tuesday."
  • No clear ask. The AI ends with a status. Try: Say: "Need from you: the decision and deadline."
  • Markdown. The AI uses bullets. Try: Say: "Plain text."
  • Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each line: "each line under 28 words."
  • Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each part instead, for example: "each line under 12 words."

What a strong prompt includes

  • Status word
  • Labels
  • Latest
  • No names
  • Plain

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