Write clinic action items without any patient names

About this exercise

You're the clinic coordinator turning the outpatient staff meeting notes into action items for the shared staff board, which anyone walking by can see. You want exactly 4 numbered lines, each as Owner - task - due date (month and day), under 60 words, plain text. Include no patient names or details that identify a patient, and turn 'by next huddle' into the real date. Write a prompt that gets you exactly that.

Common mistakes when you ask AI for this

• Copying patient names. The notes name patients, and the AI copies them onto a board anyone can read. Try: Add: "No patient names or identifying details. Word those tasks generally."
• Keeping relative dates. The AI writes 'by next huddle', which means nothing next week. Try: Add: "Next huddle is Mon Nov 17. Use calendar dates."
• Including finished items. The AI lists the cuff as a task even though it's done. Try: Add: "Skip anything already done and the reminders."
• Letting the AI pick the layout. The AI adds headings and bold names. Try: Be exact: "Exactly 4 numbered lines, Owner - task - due date. Plain text."
• Trusting the AI to count words. AI is bad at counting. Ask for "under 60 words" and it often lands well over. Try: Cap each part instead: "each line under 10 words."

What a strong prompt includes

• Says how many lines
• Bans patient names
• Converts the date
• Skips done items
• Gives the line format

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