Approve or deny shift swaps using the warehouse rules

About this exercise

You supervise a warehouse shift and have four shift swap requests to answer. You want exactly 4 numbered lines, one per request, each as names - Approve or Deny - reason under 8 words, under 60 words, plain text. Apply the two rules in your notes (overtime limit and a certified forklift driver on every shift), using the hours each person is already scheduled. Write a prompt that gets you exactly that.

Common mistakes when you ask AI for this

• Not doing the hours math. The AI approves swaps without checking who goes over 40. Try: Add: "Check each person's hours after the swap: no one over 40."
• Forgetting the forklift rule. The AI approves a swap that leaves a shift with no certified driver. Try: Add: "Every shift needs a forklift-certified driver."
• Dropping the reasons. The AI says approve or deny without why, and staff push back. Try: Add: "Give a reason under 8 words."
• Letting the AI pick the layout. The AI writes a table with all the hours math. Try: Be exact: "Exactly 4 numbered lines like '1. Bree to Dina - Approve - Dina at 40 hrs'. Plain text."
• Trusting the AI to count words. AI is bad at counting. Ask for "under 60 words" and it often lands well over. Try: Cap each part instead: "each line under 10 words."

What a strong prompt includes

• Says how many lines
• States the hours rule
• States the forklift rule
• Asks for reasons
• Shows the line shape

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