Build a photo shoot run sheet around daylight and arrivals

About this exercise

You're running a one-day product photo shoot for a coffee brand and need a run sheet for the crew's group text. You want exactly 6 numbered lines in time order, each with a start time and the shot, under 80 words, plain text. Outdoor shots must finish before the 4:30 sunset, use the model's new arrival time, and include only shots on the client's approved list. Write a prompt that gets you exactly that.

Common mistakes when you ask AI for this

• Missing the model's new time. The 9:00 arrival is in the notes, so the AI books model shots in the morning. Try: Add: "Tess can't arrive before 1:00 pm. Put both model shots after that."
• Ignoring daylight. The AI may push the outdoor shot to the end of the day, after sunset. Try: Add: "The orchard shot must finish before the 4:30 sunset."
• Adding your ideas. The AI treats every idea in the notes as part of the plan. Try: Add: "Only shots on the client-approved list."
• Letting the AI pick the layout. The AI makes a table with bold headings and crew notes. Try: Be exact: "Exactly 6 numbered lines, each starting with a time. Plain text."
• Trusting the AI to count words. AI is bad at counting. Ask for "under 80 words" and it often lands well over. Try: Cap each part instead: "each line under 9 words."

What a strong prompt includes

• Says how many lines
• Uses the new arrival
• Mentions sunset
• Sticks to approved shots
• Starts lines with times

Practice this now ↑

Related exercises

• Announce a new weekend rotation in three clear rules (Productivity AI · Managers and team leads)
• Announce the employee assistance program in three steps (Writing AI · HR and recruiting)
• Answer a patient portal message about delayed lab results (Writing AI · Nurses and healthcare workers)
• Answer a refill request without promising approval (Writing AI · Nurses and healthcare workers)
• Answer an application's employment-gap question in a few lines (Writing AI · Job seekers)