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Find vendor bank changes that skipped the process

  • For Finance and accounting
  • You practice Setting limits and rules
  • Time about 5 minutes

About this exercise

Review this month's vendor bank detail changes. Your process requires a call-back recorded to a number already on file and a second approver who is not the person who entered the change. List only the changes that break the process, numbered, as 'change ID - vendor - what's missing'. Plain text, under 70 words.

Common mistakes when you ask AI for this

  • Not giving the process. The AI only catches the missing call-back and misses the self-approval. Try: Spell it out: "Call-back to a number on file, and a second approver who didn't enter it."
  • Trusting the 'yes'. The AI sees 'Call-back recorded: Yes' and passes VC-33, even though the number came from the email. Try: Add: "A call-back only counts if the number was already on file."
  • Reviewing every row. The AI comments on all 6 changes. Try: Say: "List only changes that break the process."
  • Trusting the AI to count words. AI is bad at counting. Ask for "under 70 words" and it often lands well over. Try: Ask for less than the limit and cap each line: "each line under 15 words, under 50 words total."
  • Letting markdown in. AI adds bold and headings by default, and in the audit file they show up as stray symbols. Try: Add: "Plain text only, no bold, no headings."

What a strong prompt includes

  • Gives the process
  • Lists only exceptions
  • Shows the line shape
  • Sets a word limit
  • Asks for plain text

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