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Write a no-blame door security reminder

  • For Office and admin
  • You practice Getting the tone right
  • Time about 5 minutes

About this exercise

After someone followed an employee through the badge door last week, facilities wants a reminder in the office channel. Open with the one rule, give the exact words to say to someone without a badge, and end with who to call. Don't name or hint at the employee involved, and keep a friendly tone. Plain text, under 60 words.

Common mistakes when you ask AI for this

  • Retelling the incident. The AI opens with the story, which points at the employee involved. Try: Say: "Don't name or hint at the person. Open with the rule."
  • Vague advice. The AI says 'politely ask them to use reception' without the words to use. Try: Ask: "Include the exact words to say from the notes."
  • Sounding like a lecture. The AI writes 'it is mandatory' and 'violations will be reported'. Try: Add: "Friendly tone, like a neighbor reminding you."
  • Trusting the AI to count words. AI is bad at counting. Ask for "under 60 words" and it often lands well over. Try: Ask for less than the limit and cap each line: "each line under 15 words, under 45 words total."
  • Letting markdown in. AI adds bold and headings by default, and in the office channel they show up as stray symbols. Try: Add: "Plain text only, no bold, no headings."

What a strong prompt includes

  • Sets a friendly, no-blame tone
  • Keeps the person private
  • Gives the exact words
  • Ends with who to call
  • Sets a word limit

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