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Fill a fixed asset register entry from an invoice and the policy
- For Accountants
- You practice Asking for a format you can use
- Time about 5 minutes
- Level Intermediate
About this exercise
You're adding a new asset to the fixed asset register. Write a prompt that fills a plain-text template with one field per line: Asset tag, Description, Cost, In-service date, Useful life, Monthly depreciation, First depreciation month. Follow the policy in the material. Show the math on Cost and Monthly depreciation. Under 90 words.
Common mistakes when you ask AI for this
- Using the plant manager's estimate. The AI uses 8 years and $400 salvage. Try: Say: "Follow the policy: 5 years, no salvage under $5,000."
- Leaving out freight. The AI records $3,300. Try: Add: "Cost includes freight."
- Starting depreciation too early. The AI starts in October. Try: Add: "Depreciation starts the month after in-service."
- Missing labels. The AI writes a paragraph or table. Try: Add: "Seven lines with these exact labels in order."
- Markdown extras. The AI adds bold labels, headings and a closing note. Try: Say: "Plain text, no bold. Output only the lines asked for."
- Trusting the AI to count words. AI is bad at counting and runs past word limits. Try: Ask for fewer words than the real cap and keep each part short.
What a strong prompt includes
- Lists the labels
- Follows the policy
- Includes freight
- Asks for the math
- Caps length
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