Brief an assistant to put approved time off on the team calendar

About this exercise

You want an AI assistant to add your team's time off to the shared calendar from HR emails. Write its brief: add only approved requests as all-day events titled "Out of office: [Name]", send pending requests to you with ASK_HUMAN, use the dates exactly as approved, and never decline or move anyone's meetings. Output exactly 5 numbered plain-text lines: one per request in email order, then DONE.

Common mistakes when you ask AI for this

• Not showing the log format. Left alone, the AI writes a friendly report with headings instead of a checkable action log. Try: Show it literally: "Format every line like 1. ACTION: tool(args), then ASK_HUMAN: and DONE: lines. Plain text."
• Copying the wrong dates. The AI uses Priya's original request instead of the approved day, or makes up its own title. Try: Add: "Use the approved dates exactly. Title: Out of office: Name, all day."
• Adding pending requests. The AI puts everything on the calendar, so the team plans around time off that isn't approved. Try: Add: "Only approved requests. Pending ones go to ASK_HUMAN."
• Acting on people's meetings. Someone asks, so the AI declines their meetings for them. Try: Add: "Never decline or move meetings."

What a strong prompt includes

• Only approved requests
• Sets the title
• Uses approved dates
• Forbids declining meetings
• Shows the action-log format

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