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Convert committee minutes into a decisions and owners table

  • For Project managers
  • You practice Asking for a format you can use
  • Time about 5 minutes
  • Level Intermediate

About this exercise

Convert the committee notes into a markdown table with columns Decision, Owner, Due, Status. Include only items the committee decided (not discussed or deferred). Status is Approved or Pending approval by others. Use ISO dates (YYYY-MM-DD) and write "none" if no due date was set. Output only the table.

Common mistakes when you ask AI for this

  • Including non-decisions. The AI lists parking and furniture. Try: Say: "Only decided items."
  • Old amount. The AI uses $48,000. Try: Say: "Use the corrected $46,500."
  • Wrong date format. The AI writes June 20. Try: Say: "Use YYYY-MM-DD, or 'none'."
  • Wrong columns. The AI adds a notes column. Try: Say: "Columns: Decision, Owner, Due, Status."
  • Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each cell: "each cell under 12 words."
  • Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each part instead, for example: "each line under 12 words."

What a strong prompt includes

  • Columns
  • Only decided
  • ISO
  • None
  • Corrected

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