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Send a recap email after a meeting with decisions and owners

  • For Project managers
  • You practice Getting the tone right
  • Time about 5 minutes
  • Level Beginner

About this exercise

Write the recap email you send to attendees within an hour of the meeting. Plain text, under 140 words, subject line first. Body: one sentence on the decision, then a line for each action in the form Name: task, by date, and a final sentence asking people to reply by end of day Friday if anything is wrong. No greeting like 'Hope you are well'.

Common mistakes when you ask AI for this

  • Using Wen's earlier day. The AI picks Thursday. Try: Say: "Wen's date is Wednesday Nov 6."
  • Padding. The AI opens with 'Hope you're well'. Try: Say: "No greeting. Start with the decision."
  • Listing non-actions. The AI adds Sol or the parking lot. Try: Say: "Only real actions; leave out the parking lot."
  • No closing ask. The AI ends with 'Best'. Try: Say: "End asking for corrections by Friday."
  • Markdown. The AI bolds names. Try: Say: "Plain text."
  • Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap it: "each action line under 18 words."
  • Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each part instead, for example: "each line under 12 words."

What a strong prompt includes

  • Subject
  • Action format
  • Closing ask
  • No greeting
  • Leaves out

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