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Write a project close-out summary with three plain headings

  • For Project managers
  • You practice Asking for a format you can use
  • Time about 5 minutes
  • Level Beginner

About this exercise

Write the project close-out summary in plain text under 120 words with exactly these headings on their own lines: Delivered, Missed, Lessons. Delivered lists what shipped with dates, Missed lists what did not with the reason in a few words, and Lessons has exactly 2 lessons from the notes. Use the final budget numbers.

Common mistakes when you ask AI for this

  • Wrong headings. The AI adds an executive summary. Try: Say: "Use exactly Delivered, Missed, Lessons."
  • Old budget. The AI says $94,000. Try: Say: "Spent $97,500."
  • Adding the chairs lesson. The AI lists three lessons. Try: Say: "Exactly 2 lessons from this project."
  • Missing details. The AI is generic. Try: Say: "Use dates and page counts from the notes."
  • Markdown. The AI bolds headings. Try: Say: "Plain text."
  • Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each section: "each section under 35 words."
  • Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each part instead, for example: "each line under 12 words."

What a strong prompt includes

  • Headings
  • Two lessons
  • Dates
  • Final budget
  • Plain

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