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Fill a meeting roles sheet so every item has an owner

  • For Project managers
  • You practice Asking for a format you can use
  • Time about 5 minutes
  • Level Beginner

About this exercise

Fill the roles sheet for tomorrow's project review in plain text, one field per line, in this order: Chair, Note-taker, Timekeeper, Decision owner, Parking-lot owner. Assign each role to a different person from the attendees list. Respect the stated limits, and write the name only. If nobody can do a role, write no one available.

Common mistakes when you ask AI for this

  • Putting Ana on another role. The AI makes Ana chair. Try: Say: "Ana is the Decision owner only."
  • Ignoring the update. The AI keeps Eli off the whole-meeting role. Try: Say: "Eli stays the whole meeting now."
  • Wrong format. The AI writes sentences. Try: Say: "Five labeled lines with a name only."
  • Markdown. The AI bolds labels. Try: Say: "Plain text."
  • Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap it: "name only after each label."
  • Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each part instead, for example: "each line under 12 words."

What a strong prompt includes

  • Labels
  • One role each
  • Names only
  • Update
  • Plain

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