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Rewrite a jargon-filled strategy paragraph for front-line staff

  • For Executives
  • You practice Getting the tone right
  • Time about 5 minutes
  • Level Intermediate

About this exercise

Rewrite the paragraph so a warehouse worker understands it. Plain text, one paragraph of exactly 4 sentences, each under 16 words, using "we" and "you". Keep these facts exactly: the 2026 target, the date of the change and what happens to the night shift. Do not use any of these words: pivot, synergy, leverage, ecosystem, stakeholder, alignment.

Common mistakes when you ask AI for this

  • Keeping jargon. The AI keeps 'footprint' and 'synergies'. Try: Say: "Ban pivot, synergy, leverage, ecosystem, stakeholder, alignment."
  • Losing facts. The AI shortens away the dates. Try: Say: "Keep March 3, March 28 and 98% exactly."
  • Promising the bus stop. The AI reassures about commuting. Try: Say: "Don't mention the bus stop."
  • Too many sentences. The AI writes 7 sentences. Try: Say: "Exactly 4 sentences."
  • Markdown. The AI adds bullets. Try: Say: "One plain paragraph."
  • Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each sentence: "each under 16 words."
  • Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each part instead, for example: "each line under 12 words."

What a strong prompt includes

  • Reader
  • Four sentences
  • Keeps facts
  • Bans
  • We and you

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