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Build a timed 30-minute one-on-one agenda from three weeks of notes

  • For Managers and team leads
  • You practice Asking for a format you can use
  • Time about 5 minutes
  • Level Intermediate

About this exercise

Build the agenda for Thursday's one-on-one with Rafa in plain text with exactly four lines, labeled Carry-over:, His topics:, My topics:, Career: in that order. End each line with the minutes in parentheses, like (8 min). The four times add up to exactly 30. Carry-over is only items still open, and His topics are the ones he asked for. Put the longest time on His topics.

Common mistakes when you ask AI for this

  • Listing closed items. The AI includes the standing desk and the dashboard bug. Try: Say: "Carry-over is only items still open."
  • Times that do not add up. The AI picks times that sum to 28 or 35. Try: Say: "The four times add up to exactly 30."
  • Wrong emphasis. The AI gives the manager the most time. Try: Say: "Put the longest time on His topics."
  • Wrong labels. The AI uses headings and bullets. Try: Say: "Exactly four lines with these labels in order."
  • Markdown. The AI bolds labels. Try: Say: "Plain text."
  • Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each part instead, for example: "each line under 15 words."

What a strong prompt includes

  • Lists the four labels
  • Minutes format
  • Add up to 30
  • Open items only
  • Longest on his topics

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