Announce an office-attendance change without overpromising

About this exercise

Write the company-wide email announcing the new in-office days. Plain text, under 180 words. Line 1 is exactly: Subject: Office days change from February 3. The last line is the questions address and nothing follows it. Order: what changes and when, who is exempt, why in one sentence, what is not decided yet with a date, and where to ask questions. Use only the confirmed facts and never promise that the policy will not change.

Common mistakes when you ask AI for this

• Using four days. The AI picks the older draft detail. Try: Say: "Three days: Tue, Wed, Thu."
• Skipping exemptions. The AI forgets who is exempt. Try: Say: "Include who is exempt."
• Promising permanence. The AI repeats the draft line that the policy will never change. Try: Say: "Never promise the policy won't change."
• Hiding what's open. The AI lists only the good news. Try: Say: "State what is not decided and by when."
• Markdown. The AI bolds key dates. Try: Say: "Plain text."
• Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each part: "each part under 35 words."
• Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each part instead, for example: "each line under 12 words."

What a strong prompt includes

• Lists the order
• States the days
• Asks for open items
• Bans promises
• Gives contact

Practice this now ↑

Related exercises

• Accept a job offer and confirm the exact terms (Writing AI · Job seekers)
• Allocate shared rent by headcount using the right roster (Finance AI · Accountants)
• Announce a colleague's promotion with approved facts only (Leadership AI · Managers and team leads)
• Announce a manager swap in Slack with two sentences and one link (Leadership AI · Managers and team leads)
• Announce a new team member in an email with exact first and last lines (Leadership AI · Managers and team leads)