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Build a webinar run of show after a speaker change

Practice: Giving the right context. About 5 minutes.

About this exercise

You're producing a 45-minute customer webinar and need the run of show for the speakers. You want exactly 5 numbered lines in time order, each as start time - segment - speaker, starting at 12:00 and ending by 12:45, under 50 words, plain text. Use the replacement speaker and the shortened segment from the latest email, and leave out internal promo notes. Write a prompt that gets you exactly that.

Common mistakes when you ask AI for this

  • Missing the speaker change. The draft names Dr. Alvarez, and the AI keeps her. Try: Add: "Use Jo's latest email: Priya does soil prep for 10 minutes."
  • Not redoing the times. The AI keeps the old start times, so later segments don't line up. Try: Add: "Recalculate start times from 12:00, with Q&A now 15 minutes."
  • Leaking internal notes. The AI adds the discount code to the speaker sheet. Try: Add: "Leave out internal notes."
  • Letting the AI pick the layout. The AI writes a table with notes per segment. Try: Be exact: "Exactly 5 numbered lines like '1. 12:00 - Welcome - Jo'. Plain text."
  • Trusting the AI to count words. AI is bad at counting. Ask for "under 50 words" and it often lands well over. Try: Cap each part instead: "each line under 8 words."

What a strong prompt includes

  • Says how many lines
  • Uses the latest email
  • Recalculates times
  • Hides internal notes
  • Sets a word limit

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