Build a dated review checklist with only the steps that apply

About this exercise

Turn the review procedure into a checklist for this year's review of the Gifts Policy. Write exactly 6 lines, each starting "[ ] " and formatted "[ ] Owner - action - due date", in procedure order. Include only steps that apply this year. Plain text, no intro or closing line. Under 90 words.

Common mistakes when you ask AI for this

• Including steps that do not apply. The AI lists all eight steps. Try: Say: "Only steps that apply this year."
• Missing owner or date. The AI drops the owner or due date. Try: Say: "Format: [ ] Owner - action - due date."
• Wrong layout. The AI uses a table or adds an intro. Try: Say: "Exactly 6 lines starting [ ] and nothing else."
• Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each part instead, for example: "each line under 15 words."
• Markdown. The AI bolds words or adds headings. Try: Say: "Plain text, no bold, no headings."

What a strong prompt includes

• Checkbox lines
• Line format
• Only applicable steps
• Exact count
• No extras

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