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Draft a CEO note that promises only what has been approved

  • For Executives
  • You practice Setting limits and rules
  • Time about 5 minutes
  • Level Advanced

About this exercise

Draft a short email from the CEO to Ms. Alvarez. First line exactly "Dear Ms. Alvarez," and last line exactly "Sam Okoro, CEO". Include only the approved actions and the committed date. Do not name a cause, mention contract changes, or promise anything not approved. Plain text, under 90 words.

Common mistakes when you ask AI for this

  • Promising contract changes. The AI responds to her contract request. Try: Say: "No contract changes; only the approved actions."
  • Guessing the cause. The AI explains why the outage happened. Try: Say: "Do not name a cause; the report comes by Nov 20."
  • Leaving out the committed date. The AI promises a report 'soon'. Try: Say: "Give the report date Nov 20."
  • Getting markdown back. AI adds bold and headings by default, which show up as stray symbols where this is pasted. Try: Say "plain text, no bold, no headings, no asterisks".
  • Trusting the AI to count words. AI is bad at counting and usually runs long, so a vague "keep it short" lands well over the limit. Try: Cap each part instead of the total, for example "each line under 15 words".

What a strong prompt includes

  • Quotes the first and last lines
  • Lists the approved actions
  • Rules out unapproved promises
  • Asks for plain text
  • Sets a length limit

Practice this now ↑

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