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Build a P1 communications timetable from the incident clock

  • For Operations and supply chain
  • You practice Setting limits and rules
  • Time about 5 minutes
  • Level Advanced

About this exercise

The P1 was declared at 14:20. Output a table with the header "Time | Action | Owner", one row per required communication in time order, using the rules below and 24-hour clock. Cover only the first 3 hours (until 17:20). Then add a last line "Next due: HH:MM". Plain text, under 110 words.

Common mistakes when you ask AI for this

  • Timing updates from declaration. The AI uses 15:20 and 16:20 for hourly updates. Try: Say: "Hourly updates count from the first public post at 14:48."
  • Missing a communication. The AI forgets the VIP emails or the agent brief. Try: List all five rules and ask for one row each.
  • Wrong next due. The AI picks 15:20 or lists a done item. Try: Say: "Next due is the next item after 15:45."
  • Table plus chatter. The AI adds explanatory prose. Try: Say: "Table and the last line only."
  • Getting markdown back. AI adds bold and headings by default, which show up as stray symbols where this is pasted. Try: Say "plain text, no bold, no headings, no asterisks".

What a strong prompt includes

  • Gives the table header
  • Counts hourly updates from the first post
  • Asks for a Next due line
  • Limits the window
  • Asks for plain text

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