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Write a short pre-meeting email to a board member with one ask

  • For Executives
  • You practice Setting limits and rules
  • Time about 5 minutes
  • Level Beginner

About this exercise

Write a short email to a board member, Dr. Okoro, before the meeting. Plain text, under 80 words. Subject line exactly: Subject: One request before Thursday. Body: two sentences of context from the notes, then the ask in a sentence starting "Could you". End with the exact line: Happy to talk any time before Wednesday. Do not include financial figures not in the notes.

Common mistakes when you ask AI for this

  • Old budget. The AI uses $2.5M. Try: Say: "The budget is $2.2M."
  • Including the forecast. The AI adds the $6M year-3 forecast. Try: Say: "Leave out the internal forecast."
  • Wrong ask wording. The AI doesn't start with Could you. Try: Say: "The ask sentence starts with Could you."
  • Wrong ending. The AI adds a sign-off. Try: Say: "Last line exactly: Happy to talk any time before Wednesday."
  • Markdown. The AI bolds. Try: Say: "Plain text."
  • Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap it: "each sentence under 22 words."
  • Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each part instead, for example: "each line under 12 words."

What a strong prompt includes

  • Exact subject
  • Could you
  • Exact ending
  • Leaves out
  • Short

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