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Score steering committee workstreams red, amber or green

  • For Project managers
  • You practice Catching mistakes and made-up facts
  • Time about 5 minutes
  • Level Intermediate

About this exercise

Write the RAG line for each of the 4 workstreams for Thursday's steering committee. Use these rules, not the leads' own colors: Green means on schedule and on budget; Amber means up to 2 weeks late or up to 10% over budget; Red means worse than that. Format exactly 4 numbered lines like "1. Workstream: Color - reason with the number". Plain text, nothing else.

Common mistakes when you ask AI for this

  • Copying the leads' colors. The AI repeats each lead's self-reported status. Try: Say: "Ignore self-reported colors. Apply my rules to the dates and budget numbers."
  • Not giving the thresholds. Without rules the AI judges by tone, so a worried lead becomes Red. Try: Give the rules: "Green on time and budget; Amber up to 2 weeks late or 10% over; Red worse."
  • Reasons with no numbers. The AI writes "slightly delayed" instead of the actual slip. Try: Add: "Each reason states the number: weeks late or percent over."
  • Not showing the line format. The AI writes a formatted status report with headings and paragraphs. Try: Show it: "Format: 1. Workstream: Color - reason. Exactly 4 lines, plain text."

What a strong prompt includes

  • Gives the color rules
  • Ignores self-reported colors
  • Asks for numbers in each reason
  • Shows the line format
  • Asks for plain text

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