Remind managers of review deadlines in date order

About this exercise

You're reminding managers about the mid-year review cycle. Write one opening sentence, then exactly 3 numbered deadlines in date order, each as 'Date - what's due - where', plain text, under 70 words. Use the moved deadline, and leave out the HR-internal steps managers don't do.

Common mistakes when you ask AI for this

• Asking for 'a reminder email'. The AI writes a long email with bold headings, every step and a pep talk. Try: Be exact: "One opening sentence, then exactly 3 numbered deadlines. Plain text."
• Trusting the AI to count words. AI is bad at counting. Ask for a total word limit and it often lands over it. Try: Cap each line instead: "each line under 12 words."
• Using the old deadline. June 20 appears first, and the update is lower down. Try: Add: "Submission is due June 18 (moved from June 20)."
• Including everyone's steps. The AI lists HR and employee dates too, so managers can't see their own. Try: Add: "Only manager steps. No HR-internal or employee dates."
• No line shape. The AI writes sentences instead of a scannable list. Try: Show it: "1. June 18 - submit reviews - HR portal".

What a strong prompt includes

• Uses the moved date
• Only manager steps
• Shows the line shape
• Sets the number of deadlines
• Sets a word limit

Practice this now ↑

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